Privacy Policy

Last updated: May 10, 2026

General Information

This Privacy Policy outlines the rules for the processing and protection of personal data of users of the futurecoworker.ai service. This document has been prepared in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable national data protection laws.

futurecoworker.ai

An AI-powered email-based coworker simplifying enterprise collaboration and task management without requiring technical AI knowledge.

Data Controller

The controller of your personal data is the entity indicated in the contact section below. The controller processes personal data in accordance with applicable data protection laws.

For matters related to personal data protection, you can contact us at the email address indicated below.

Legal Basis for Data Processing

We process your personal data based on the following legal grounds:

Your consent (Art. 6(1)(a) GDPR) – when signing up for newsletters or consenting to marketing communications
Performance of a contract or taking steps prior to entering into a contract (Art. 6(1)(b) GDPR) – when using our services
Compliance with a legal obligation (Art. 6(1)(c) GDPR) – for maintaining accounting and tax documentation
Legitimate interests of the controller (Art. 6(1)(f) GDPR) – for ensuring service security, analytics, and service improvement

Categories of Data Processed

We process the following categories of personal data:

• Identification data: first name, last name, username
• Contact data: email address
• Technical data: IP address, browser type, operating system, device identifiers
• Usage data: activity history, preferences, content generated within the service
• Communication data: content of messages sent via contact forms

Purposes of Data Processing

We process your personal data for the following purposes:

• Providing electronic services and performing the contract
• Managing and maintaining user accounts
• Communication related to the services provided
• Analysis and improvement of service operations
• Ensuring service security and preventing abuse
• Fulfilling legal obligations imposed on the controller
• Marketing of our own products and services (only with your consent)

Data Retention Period

We store your personal data for:

• The duration of the contract and service provision
• Until the expiration of the limitation period for claims arising from the contract (typically 6 years)
• The period required by law (e.g., 5 years for tax documentation)
• Until consent is withdrawn – for processing based on consent
• Until an effective objection is raised – for processing based on legitimate interest

Data Recipients

Your personal data may be disclosed to the following categories of recipients:

• IT and hosting service providers, including Cloudflare Inc. (USA)
• Analytics tool providers
• Government authorities or other entities authorized by law

When transferring data to third countries (outside EEA), we apply appropriate safeguards, such as Standard Contractual Clauses approved by the European Commission.

Your Rights

In connection with the processing of your personal data, you have the following rights:

Right of access – you can obtain information about the processing of your data and a copy of your data
Right to rectification – you can request correction of inaccurate data or completion of incomplete data
Right to erasure ("right to be forgotten") – you can request deletion of data when they are no longer necessary or processing is unlawful
Right to restriction of processing – you can request limitation of data processing in specific cases
Right to data portability – you can receive your data in a structured format or request transfer to another controller
Right to object – you can object to processing based on legitimate interest
Right to withdraw consent – you can withdraw consent for data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal
Right to lodge a complaint – you can file a complaint with the supervisory authority (in Poland: President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw, www.uodo.gov.pl)

Cookie Policy

The service uses cookies for:

• Ensuring proper functioning of the service (essential cookies)
• Analyzing traffic and user behavior (analytical cookies)
• Remembering user preferences (functional cookies)

You can manage cookies through your browser settings. Disabling cookies may affect the functionality of the service.

We use session cookies (deleted when you close your browser) and persistent cookies (stored for a specified period).

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or disclosure, including:

• Data transmission encryption (HTTPS/TLS protocol)
• Access control to data processing systems
• Regular monitoring and testing of security measures
• Employee training in data protection

Automated Decision-Making

The service may use artificial intelligence algorithms to personalize content and recommendations. However, we do not make automated decisions that would have legal effects on you or similarly significantly affect you without your participation.